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GulfNet’s main clients are leading chain stores across diverse industries

GulfNet’s main customers

Installed in over 10,000 Stores

    • We will support your ordering, receiving, and commercial transactions using the operational expertise and experience acquired by

    our company in over three decades.

    What is Gulf EDI

    Supporting Procurement and Supply Chain Operations for More than 10,000 Stores with Gulf EDI

    GulfNet manages the sales and order data generated daily by chain store companies, 24 hours a day, 365 days a year.

    Sales data from retail and food service company stores is aggregated and analyzed on GulfNet’s comprehensive store management system, Gulf CSM.

    Additionally, order data for transactions between food service/retail companies and their suppliers is managed on GulfNet’s EDI system (Gulf EDI).

    The vast and critical management data flowing between the business system and the EDI system is securely exchanged through GulfNet’s proprietary network and data center.

    Currently, Gulf EDI is utilized by about 50 companies, primarily large food service chains, across over 10,000 stores.

    This service provides a platform that supports an annual distribution volume totaling several hundred billion yen.

    Gulf EDI serves as the infrastructure to boost management efficiency for both food service/retail companies and their suppliers.

    1. Achieving seamless integration with business systems

    Ordering and receiving are streamlined through integration with the comprehensive store management system, “Gulf CSM.” By linking master data with your trading partners, we significantly reduce the burden of master data registration work at the headquarters level.

    2. Significantly Reduce Accounting Workload! Achieve Paperless Vouchers and Invoices.

    We conduct daily verification of order data against delivered items, which substantially reduces the workload for the accounting department during month-end closing.

    3. Food safety management and risk measures

    A product specification database supporting “food safety and security” is shared between retailers and suppliers. The integration of product specifications and the menu master data enables the centralized management of ingredients, menus, and recipes.

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    4. Invoice compliance

    We are fully compliant with the Invoice System introduced in October 2023. We have implemented all necessary fields for issuing Qualified Invoices, including support for Business Registration Numbers, and detailed tax information (tax rate classification, tax category, tax amount, and tax rate).

    5. Automatic file transfer tool ‘Gulf EDI Client’

    We enable automatic synchronization of ordering and receiving data, offering flexible integration with your trading partners’ internal systems. This solution supports server-to-server file transfer regardless of the communication protocol, moving beyond traditional JCA procedures.

    6. Comprehensive support for rapid implementation

    We offer meticulous implementation support, including data communication tests and partner briefing sessions tailored to reflect real-world business transactions with your trading partners.

    Benefits of Implementing Gulf EDI

    Item

    System

    Benefits

    Order/Receipt

    Online Order/Receipt
    • Real-time status confirmation of store orders
    • Reference of order data at multiple locations (terminals)
    • Prevention of order forgetfulness and strict deadlines
    • Reducing implementation costs with industry-standard formats
    • Achieving paperless invoices and other documents

    Inspection

    Online Inspection/Online Returns
    • Real-time status confirmation of store inspections and receipts
    • Confirmation of shipping receipt discrepancies

    Analysis

    Transaction Timeline
    • Analyzing past transaction status in timeline format
    • Streamlining information sharing between headquarters and business partners

    Master

    Product Master Linkage
    • Reducing maintenance work through master applications from business partners
    • Reducing order troubles due to master inconsistencies
    • Reducing transcription work by linking product specifications

    Integration of Gulf EDI and Gulf CSM further enhances usability and efficiency.

    Relying on faxes and emails for communications with trading partners takes significant time and effort for daily ordering/receiving and month-end invoicing.

    GulfNet improves ordering accuracy by offering multiple ordering methods tailored to various ingredients and supply types. Utilizing the proven track record of Gulf EDI allows you to implement the system without imposing a burden on your trading partners. Furthermore, seamless integration with GulfNet’s Comprehensive Store Management system (Gulf CSM) enables significant efficiency gains in all ordering and receiving operations.

    Main Functions of Gulf EDI

    Functions on the Retail Side

    Order Function
    • Order Registration
    • Order Closing Operation Status
    • Inspection Registration
    • Transaction Timeline (by Business Partner)
    • Transaction Timeline (by Product)
    • Transaction Timeline (by Store)
    Master Maintenance
    • Product Master Approval
    • Product Specification Master Approval

    Functions on the Supplier Side

    Receipt Function
    • Calendar Menu
    • Order Status List
    • Total Order List
    • Store-Specific Order List
    • Product-Specific Order List
    • Shipping Adjustment
    • Create New Shipping Return Slip
    • Delivery Slip
    • Confirmation of Shipping Receipt Discrepancies
    • Transaction Timeline (by Product)
    • Transaction Timeline (by Store)
    • Payment Notification
    • Invoice
    Upload/Download
    • Order CSV
    • Receipt CSV
    • Return CSV
    • Payment CSV
    • Shipping Schedule CSV
    Master Maintenance
    • Register Basic Information
    • Product Catalog Application
    • Product Price Change Application
    • Product Specification Application

    CUSTOMER STORIES

    Feedback from our customers

    See more customer reviews

    Other Products & Services

    Comprehensive Store Management System for Multi-Store Enterprises

    Gulf CSM Store Management

    A comprehensive store operations system that provides a real-time overview into store status, supporting overall business management and local store performance.

    Product Catalog and Order Management for Wholesale and Manufacturing

    Product Catalog App

    A B2B platform for smartphones and tablets, featuring catalog, ordering/receiving, and chat functionalities.

    Comprehensive Outsourcing Service

    ICT Concierge Service

    We handle various IT tasks on your behalf according to your specific needs, including equipment procurement, configuration, installation, and ongoing support.